HR Adminstrative Assistant Job

  • Hess
  • Houston, Texas, US

Job Description

ABOUT HESS CORPORATION Hess is a leading international independent energy company engaged in the exploration and production of crude oil and natural gas. We have an industry leading position in two key U.S. shale plays – the Bakken in North Dakota and the Utica in Ohio. Hess is also one of the largest producers in the deepwater Gulf of Mexico and a key natural gas producer and supplier to Peninsular Malaysia and Thailand. The company is engaged in exploration and appraisal activities offshore Guyana, participating in one of the industry’s largest oil discoveries in the past decade, as well as the Gulf of Mexico, Suriname and Nova Scotia. Hess aims to attract, retain and energize the best people by investing in their professional development and providing them with challenging and rewarding opportunities for personal growth. We are always looking for talented professionals who share our values and are passionate about making a difference in the world and in their careers. We strive to meet the highest standards of corporate citizenship by protecting the health and safety of our employees, safeguarding the environment and creating a long-lasting, positive impact on the communities where we do business. For more information about Hess Corporation, please visit our website at POSITION SUMMARY The HR Administrative Assistant is part of Hess’ centralized HR Shared Services team (myHR Help) while providing support to the full HR function. The primary purpose of the HR Administrative Assistant is to work with the HR Leadership team, HR Managers, HR Associates and Business Unit clients as needed. As a member of our broader HR Shared Services team, the HR Administrative Assistant may also be required to create and solve tickets within ServiceNOW as a backup. This position requires the ability to develop relationships with a variety of people and represent the company and function in a positive and professional manner. The HR Administrative Assistant is required to manage multiple work assignments which may be difficult to prioritize. All work requires attention to detail, problem-solving, team orientation and a high degree of confidentiality. ROLES & RESPONSIBILITIES HR Shared Services & HR Administration HR Pulse (HR Sharepoint) updates and maintenance Maintain HR email distribution and contact lists (location, specialist and global) Facilitate visitor logistics – i.e., office space, badges, wifi, etc. Administer the Service Awards program as directed by the Compensation Team Prepare outgoing mail and overnight deliveries timely and with accuracy Manage the Compliance posters/updates for Hess Tower Sort incoming mail and distribute/resolve as required Maintain Personnel file clean-up/maintenance Keep storage and supply rooms clean and organized at all times Order and maintain office supply inventory Coordinate annual Hess truck distribution Processing and tracking invoices for the entire HR function Travel and expense management for HR Leadership Team Organize the quarterly HR Town Halls and help prepare slide decks and presentations as required Maintain historical and legacy files (hard and soft copies) of HR events, meetings, public or functional documents Coordination of meetings, lunches, etc. as required Serves as a backup to the MyHR team for answering tickets/employee inquiries Manage meeting rooms – calendar, working IT, whiteboards, flip charts etc…. Support photocopying, printing etc. as required for meetings QUALIFICATIONS Experience:Prior experience supporting a fast-paced corporate HR team is strongly preferred Must have experience and proficiency in Microsoft Office products including intermediate to advanced level skill in Excel and Powerpoint Preference for working knowledge of SAP and Success Factors Basic customer service/call center knowledge preferred Strong attention to detail and organizational skills Ability to take initiative and multitask in a fast-paced envionment Possess a strong sense of ethics and high integrity along with the ability to protect confidentiality Proactive work style and behaviors Establishes strong interpersonal relationships with coworkers by being approachable and available to assist when needed; can work collaboratively in a team environment & independently when required Strong verbal and written communication skills Ability to deal with ambiguity in a frequently changing work environment Education, Training & Certifications:High School Diploma or equivalent Preference for Associates degree in business, administration or office management Competencies:Leading at Hess refers to competencies considered absolute pre-requisites for success. How you deliver results is as important as what you achieve. Every employee is expected to demonstrate the behaviors within these competencies to be considered an effective performer and, ultimately, earn career growth opportunities. Builds Trusted Relationships Develops Talent Creates Effective Teams Thinks Strategically Inspires Innovation Demonstrates Courage Drives Continuous Improvement Makes Quality Decisions Delivers High Performance Hess is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, protected veteran status, disability status, or any other characteristic protected by law. Posting Notes: Anthony Wayne Vasut | Employee | Human Resources | United States| Texas | Houston | | | | | No | 24767